INDUSTRIES
Temployer for different industries
Temployer is built into the everyday life of labour-intensive organisations — where shifts are constantly planned, flexible workforce shifts are filled at short notice and working hours are closely monitored. Our system family takes into account the special characteristics of different industries: planning requirements, varying resource needs and the challenges of filling shifts.
Labour-intensive industries
One system family — many operating environments.
Early childhood education and care
Agencies
Hospitality
STARTING POINT
A modern alternative to legacy systems
Our common observation is that in many industries, shift planning is still carried out using systems that were introduced years or even decades ago. Over the years, they have accumulated many functionalities, while in practice a large share of the features remains unused. Many organisations use only a small part of what their system offers, and few describe their current system as modern. Temployer is built differently: modern, clear and easy to use, and scalable for small and medium-sized organisations — so you use only the functions you really need.
Below you will find what Temployer offers to different industries and the observations we have collected while working with organisations in each sector.
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INDUSTRY
Nursing homes and the care sector
In the care sector, shift planning is a constant balancing act between statutory staffing levels, worker availability and sudden absences. Minimum staffing levels must be met at all times and must reflect customers’ service needs, making planning and change management demanding.
At the same time, cost pressures are high. Sickness absence and incapacity for work create significant annual costs for care providers and public-sector care organisations, while studies show that giving staff more influence over their own shifts can reduce sickness absence.
What we have observed
- Flexible shifts are often managed manually outside the system, for example through WhatsApp, which raises questions about data security and the clarity of shift bookings.
- Changes are not always recorded directly in the system. They may first be written on paper or added to shift lists and transferred into the system only when actual hours are recorded.
- Shifts are often planned around individual workers, while the unit’s actual resource and staffing needs are not always considered early enough in the planning process.
- Mobile tools are not yet widely used in the sector, even though the work is mobile and shifts often need to be filled at short notice.
- Sudden absences and finding replacements, especially at weekends and on public holidays, take up a great deal of managers’ time.
- Limited opportunities for workers to influence their own shifts can increase strain, sickness absence and staff turnover.
What Temployer offers to this industry
- Planning can start from the unit’s staffing needs: the required shifts are planned first and then filled with suitable workers.
- Rotating lists and automatic shift filling make planning easier.
- A flexible shift can be opened quickly in the same system, without separate message chains, securely and with a clear audit trail.
- In-house workers can be prioritised before external labour, helping to control agency costs.
- Workers’ shift requests and shift-change requests can be considered during planning, supporting wellbeing and reducing workload.
- The mobile app provides a real-time view of shifts, shift requests and available flexible shifts in an interface that is easy to use, including for people who are less familiar with technology.
- Workers can be matched to roles according to their skills and the requirements of each shift, helping the right specialist reach the right shift.
- Working-time clocking records overtime and other changes so that planned and actual working hours can be compared accurately.
Want to see how Temployer would work in this environment?
INDUSTRY
Early childhood education and care
In early childhood education, planning is guided by group-specific ratios and continuous changes throughout the day. Staff shifts are often prepared around children’s care times, and late changes can be difficult to accommodate when they also require changes to working shifts. Variations in care times and absences without available cover can leave one group above its ratio while another has more capacity.
In many organisations, staff are in short supply. The available people and expertise therefore need to be used as effectively as possible, with the right person in the right group at the right time.
What we have observed
- Commonly used legacy systems do not always meet the current needs of early childhood education and care.
- Some shift planning is still handled manually outside the system, including shift changes and their approval.
- Round-the-clock care involves frequent evening, night and weekend changes, making planning and anticipation difficult.
- It can be difficult to find replacement staff at short notice.
- Statutory planning time, different working-time arrangements and group-specific requirements make planning more complex.
What Temployer offers to this industry
- Planning can start from the centre’s minimum staffing needs: the required shifts are planned first and then filled with suitable workers.
- Available staff and expertise can be used more efficiently when planning and filling flexible shifts happen in the same system, directing the right person to where they are needed.
- Rotating lists and automatic shift filling make planning easier.
- Several different working-time arrangements and contracts can be handled on the same shift roster.
- The mobile app makes everyday work easier for both managers and workers, with changes visible in real time.
- Replacement needs can be filled quickly from your own flexible workforce without separate rounds of phone calls.
- Actual shifts can be verified with working-time clocking.
Want to see how Temployer would work in this environment?
INDUSTRY
Agencies
Agencies operate in a three-way environment where they must manage their own workers, customers and customer shifts. Worker numbers can vary greatly from month to month, while shift scheduling, approvals and invoicing all take time. Digitalisation has become an important competitive factor: workers expect to browse and book shifts on mobile, and employer customers value speed and reliability.
Although the sector has experienced economic fluctuations in recent years, many companies remain strongly growth-oriented. Growth is pursued by streamlining operations and using technology more effectively, and temporary agency work also connects people with work quickly.
What we have observed
- Worker and customer shift management is often scattered across different systems and channels.
- Shift scheduling, approvals and checking hours require time and a great deal of manual work, including phone calls and message threads.
- Worker numbers can vary significantly from month to month, making costs difficult to predict.
- Shifts often have competence and qualification requirements, such as food hygiene certificates, medication permits or language skills, which must be verified before a shift is offered.
- Information does not always flow between client companies and workers in real time.
What Temployer offers to this industry
- You can manage your workers and customer relationships in one place and in the same system.
- Shifts can be offered directly in the mobile app and automatically released in stages to different worker groups, so each shift reaches only people with the required skills.
- A worker can book a suitable shift with a single tap, and the information is forwarded immediately.
- Electronic approvals and hour verification reduce manual work and speed up invoicing.
- You pay only for active workers, which suits the sector’s significant month-to-month fluctuations.
- When a client company uses Temployer, your staffing service can work in the same system and shifts move between the parties in real time.
Want to see how Temployer would work in this environment?
INDUSTRY
Hospitality
In hospitality, labour needs vary greatly by both day and season. Additional labour may be needed at short notice, or demand may turn out to be lower than planned. Ensuring the right number of hours on the roster is directly linked to profitability, as both understaffing and overstaffing are immediately reflected in the result.
Staff turnover is exceptionally high and employment relationships are diverse, including permanent, part-time and flexible workers. New-worker onboarding and system use therefore need to be fast and mobile-first.
What we have observed
- Day-to-day changes are routine, and staffing needs can change quickly with demand.
- Daily and seasonal variations in the number of workers needed can be substantial.
- Ensuring the correct number of hours on the shift roster has a direct impact on costs.
- Planning often requires quick reactions and the coordination of shifts that start at different times.
- Actual hours for part-time work need closer monitoring as working-time requirements change.
What Temployer offers to this industry
- Complex shifts with different start times are easy to plan in the same system.
- A resource view makes overlapping shifts visible and helps ensure that the right number of workers is available at each point in time.
- Permanent, part-time and zero-hours workers, as well as agencies, can all be managed in one system.
- Additional workers can be reached quickly through several channels when demand changes unexpectedly.
- The mobile app is quick to deploy for a changing workforce, and workers can view and book shifts in seconds.
- Working-time tracking and hour approval are managed in one place, supporting both profitability monitoring and compliance with working-time requirements.
Want to see how Temployer would work in this environment?
Didn't find your industry?
Temployer is suitable for a wide range of labour-intensive organisations where work shifts are planned and flexible workforce shifts are used. Contact us and let's discuss your needs.